Frequently Asked Questions

PROGRAM & FACILITY

When do I have access to the venue on my wedding day?

Exclusive use of all spaces for Saturday and Sunday weddings begins at 8:00 AM the day of your event and ends at 12:00 midnight. Friday weddings have use of the facility from 8:00 AM - 5:00 PM on Thursday as well as 8:00 AM - 12:00 midnight the day of the event. Guest departure and all wedding party shall leave the facility with all personal belongings by 12:00 midnight. Decorations, vendor items and rentals will also need to be scheduled for removal prior to 12:00 midnight.

What is the timing for a ceremony rehearsal?

A ceremony rehearsal time is guaranteed on the Thursday prior to your wedding. Times are scheduled on a first come first serve basis after 5:00 PM in the evening.  You can add additional time to reservation 30 days prior to your event if nothing is scheduled or book the venue the entire day before your wedding to guarantee a day before rehearsal.

What bar packages do you offer?

Our bar packages are customized to your needs - we don't have one set package or a minimum required purchase. When couples book the venue we talk about how they want to evening to go, what they would like to serve and what their budget  is - we can make anything work for you! In the rental fee one bartender is included and all of the glassware.

Am I restricted on who I use for a caterer?

No, you can bring in anyone you like! 

Do you allow the space to be decorated?

Yes! We welcome decorations such as flowers, candles, lighting, etc. We do not allow anything to be applied to the walls or building that will cause damage.

May we use the fire pit?

Use of the fire pit is permitted and during your event will be turned on by Ashton Hill Farm staff. Children under 12 are not permitted in the fire pit area unattended.

Are dogs permitted at the farm?

Animals are allowed indoors during your event, however, they must be monitored at all times. We do work with Apple Creek Kennel staff who can be hired to care for your pet on the farm so they can be included in the days' festivities. Additional fees apply.If you would like to include your pet in your ceremony or for pictures, they can remain outside and on a leash and must be monitored at all times. You must pre-arrange for an animal caretaker when booking the venue.

Is there adequate space in the parking lot for my event?

Our parking lot accommodates 70 cars. We have overflow parking on the street. Please note that it can be difficult for large buses and limos to pull directly in front of the building.  Please keep this in mind when booking your transportation.

What type of music is permitted?

The Grand Barn venue is designed for everything from DJs to full dance bands and we have electricity for outdoor music. You also have a use of our digital baby grand piano which is programmed with classical music or you can hire someone to play the piano for you.

Can we use wish lanterns in our departure?

No. Due to county fire restrictions, we do not allow wish lanterns.

When do I have access to the Bridal Suite and Grooms Lounge?

You and your bridesmaids have full access to the Bridal Suite beginning at 8:00 AM on the day of your event (Thursday if you are a Friday wedding) and the gentleman may use the Groom’s Lounge during the same time. You may leave your belongings in the Lounge and Suite for the duration of the event, but all personal items must be collected by the end of your event.

What is included in the Bridal Suite and Grooms Lounge?

The Bridal Suite has a full en suite bathroom with toilet, sink and vanity, make up counter with stools and outlets. In the main space there is space for dressing, mirrors, places to hang clothing as well as comfortable furnishings, Wi-Fi, Keurig, mini fridge and snack area.

The Grooms Lounge includes space for dressing and rack for clothing, comfortable furnishings, TV, Wi-Fi, Keurig, mini fridge and snack area.

Can we bring our own hairstylist and make-up artist?

Yes! The day is yours to bring anyone who can help in your pre-wedding preparations. We have stylists and make up artists we have worked with and you can book through Ashton HIll if you need help in selecting a make-up artist or stylist.

FOOD & BEVERAGE

May we bring in an outside caterer?

Yes, we require you to arrange your own catering and can assist in the selection process. We have guidelines for caterers which will be provided to you at your contract signing. We are happy to arrange for breakfast, lunch or additional snacks in the bridal suite and grooms lounge during pre-wedding preparations.

Do you provide our desserts and wedding cake?

Yes, we would love to! We have a full-service dessert shop, Take the Cake, and are happy to discuss your wedding dessert dream with you. If you choose you may also bring your own desserts or have them catered by another vendor as we realize we may not provide every type/style of dessert. However, there is an additional/plating charge for Ashton Hill to serve your wedding cake if you use an outside vendor.

Do you offer a dessert menu tasting?If so, when? 

Yes. The dessert tasting will take place can take place any time you are ready! We encourage you to try desserts during the season of your wedding as we have a seasonally inspired menu with different flavors for every time of year! We are happy to discuss pricing, dessert and display options with you when you book the venue for your special day.

When do you need final head count?

Final food & beverage guest count numbers will be confirmed 2 weeks prior to the event. [See “What is the payment schedule?” below].

Does the bar package include non-alcoholic drinks?

Yes. Bar packages include soft drinks and other non-alcoholic bar standards (i.e. club soda, tonic water, and juice).

What kind of bar packages do you offer?

We work with each client on an individual basis to determine your bar needs. We know every wedding has a budget and vision for the day so we will work with you! If you have questions about bar pricing we will be happy to speak with you!

EVENT SERVICES

What does the rental fee include?

* Use of entire property from 8:00 AM – 12:00 Midnight

* Seating for 300 on Main Floor and 65 in Loft

* 300 Solid Wood Winery Chairs

* Round and Long Tables for reception

* Choice of White or Black Floor length Linens

* Set up of chairs for outdoor or indoor ceremony

* Set up and tear down of all reception tables and chairs

* Bridal Suite with en suite bathroom and make-up area

* Grooms Lounge

* One bartender per event and all bar glassware

* Full Catering Kitchen

* Temperature controlled space indoors

* Custom Indoor Lighting Package

* Outdoor Patio Furniture

* Outdoor Gas Fire Pits

* Baby Grand Piano

* End of event cleaning services

Can you recommend local vendors?

Visit www.ashtonhillfarm.com/weddings and click on Our Vendors for a list of local resources.

Does Ashton Hill provide a stage for the band, A/V equipment, and additional up-lighting?

No. We do not have a stage nor do we have A/V equipment. We would highly recommend using amplification for your outdoor ceremony.

Are tents included in the pricing?

No. If you desire to rent a tent and the associated accessories we are happy to help you locate a vendor who can provide those services.

Do you provide day-of coordination?

We will help you to define the major hits of the evening - cocktail hour, first course served, cake cutting, etc. - as it pertains to us as the caterer. We want to provide you with the best possible service from a food and beverage standpoint though some items are out of our scope, including ceremony planning, food serving, transportation, and decor consultation. We highly recommend hiring a planner, whether day-of or comprehensive, particularly if you are from out of town. Please see the list of “Our Vendors” on the website for recommendations.

CONTRACT & PAYMENTS

We do not hold dates on a tentative basis - please be advised that we are taking bookings beginning and our calendar is filling quickly. To see if a date is available please check our calendar under "availability" - if a date says "reserved" it is no longer available.

What is the payment schedule?

An initial payment equal to the 50% of your venue rental cost is due upon signing the contract. The other 50% venue rental fee is due 90 days before your event. The final dessert & beverage costs will be paid 2 weeks prior to your event.